Privacy Policy

Privacy Policy

This privacy policy explains how Explore Local processes personal data when you use the website, make an enquiry, or book a guided nature walk or local day excursion. It also explains the main reasons we use information, when we may share it, and the choices and rights available to you.

Data collected only as described in this policy
Your rights and options are detailed below
Questions handled via our contact channel
01 · Purpose

Why We Use Information

We use personal data to respond to enquiries, manage bookings, confirm dates and route suitability, arrange meeting and return details, process payments, provide guided excursions, handle customer support, maintain records, improve website performance, and meet legal or accounting obligations. We may also use limited information to adapt routes for weather or access conditions and to communicate practical updates about the service.

Each processing activity is tied to a specific operational need.
02 · Sharing

Service Providers and Partners

We may share information with payment processors, website and IT service providers, booking administration tools, and professional advisers who support our operations. Where a third party handles data on our behalf, it is expected to use the information only for the agreed purpose and to apply appropriate safeguards.

Operational partners receive only the information needed for their role.
Data category

Information We Collect

We may collect contact details, booking and payment information, trip preferences, route suitability details, communication records, and limited technical data such as device and usage information. Where relevant to a guided walk or excursion, we may also process information about requested dates, fitness considerations, meeting arrangements, and any access or weather-related notes needed to plan the service safely.

The information collected depends on booking, enquiry, and website use.
Collection source

How We Collect Information

We receive personal data from website forms, email, telephone calls, and other messages you send to us. We also obtain information from payment processing, booking administration, and basic website analytics or security tools that record how the site is used.

Some information is provided directly, while some is created during normal site and booking activity.
Cookie usage

Cookie Types

Our site may use essential cookies for core functions, preference cookies to remember basic settings, and analytics cookies to understand general site use. Cookies may be session-based or persistent, depending on their purpose and the settings of your browser.

We use only standard cookie categories needed for operation, measurement, and preference handling.
User control

Cookie Controls

You can manage cookies through your browser controls and, where available, any cookie preference tools shown on the site. Blocking some cookies may affect site performance, form handling, or the accuracy of usage measurements.

Browser settings can usually be used to limit or remove non-essential cookies.

Contact Details

Email contact
info@aicoolflow.space
Telephone contact
+44 7783 071296
Postal address
5 Alicia Crescent, Newport, NP20 2FJ
Privacy contact
User Rights

Your Rights

You may have rights to access, correct, delete, or restrict the use of your personal data, and to object to certain processing where the law allows. You may also ask for a copy of information you have provided in a portable format where this applies.

Available rights depend on the type of data and the legal basis for processing.
Requests

Making a Request

To protect your information, we may ask for details needed to verify your identity and understand the request. If a request cannot be fully met, we will explain the reason and any available next steps.

Requests are reviewed before action is taken to confirm identity and scope.
Data Retention

How Long We Keep Information

Booking, payment, and communication records are kept for the period needed to manage the service, meet accounting duties, resolve disputes, and maintain business records. When information is no longer required, it is deleted, anonymised, or securely archived according to its nature and legal obligations.

We keep information only for as long as it is needed for the relevant purpose.
Policy Updates

Changes to This Policy

If we make material changes, we will update the policy text on the website and may provide additional notice where appropriate. The version in force is the one published at the time you use the site or submit information.

We review this notice when our practices or legal obligations change.